ERP · MANPOWERERP for associations & companies · Saudi company since 2014
A system that runs your organization and ready talent to run it with you
We build a complete Arabic ERP for associations and companies, integrated with ZATCA with data kept in Saudi Arabia, and we provide qualified staff from recruitment to operation.
Three portals… everyone enters through their own door
Each account signs in only through its own portal, and its data is isolated. Anyone who uses the wrong portal is pointed to the right one with a button.
ASSOCIATIONS
Associations portal
For board chairs, executive directors, teams and volunteers.
Register your association with its National Center number, category and region.
Each role sees what concerns them: the chair, the executive director, the CFO, members and employees.
Your association's data is fully isolated from everyone else's.
Sign-in is secure, and the session closes automatically after two hours of inactivity or when the browser is closed.
02 / ABOUT
A Saudi company… building technology and providing talent
bNOVA is a Saudi company specializing in business and human capital solutions. We build technology systems for associations and companies and provide them with qualified staff, with a complete team of accountants, project managers, designers, software developers and secretaries.
We work with expertise and national talent, offering everything an organization needs under one roof: the system that organizes its work, and the people who run it.
For bNOVA to be the Kingdom's leading reference for human capital solutions, and a key pillar in achieving Vision 2030 by empowering national talent.
MISSION
Our mission
We connect talent with opportunities and empower organizations to build outstanding teams, through innovative and flexible solutions that meet the needs of the evolving Saudi labor market.
Our strategic focus areas
01
Digital transformation of HR
We lead digital transformation in human capital management with modern tools and technology.
02
National talent acquisition
We discover Saudi talent and put it in the right place.
03
Strategic partnerships
Long-term relationships with government and private organizations.
2014StartHR solutions and national talent acquisition.
—Non-profit sectorGovernance, licensing and accounting, and a team under the umbrella of associations.
—Associations ERPA complete Arabic system for managing associations and their accounting.
—Companies ERPFinance, payroll and projects, plus contracting tools.
2026Integration & sovereigntyZATCA e-invoicing, and our servers are in Riyadh.
03 / ERP
An ERP… click any module to see its details
Two systems on one platform: one for associations on the unified non-profit chart of accounts, and one for companies with a commercial chart, plus contracting tools.
Associations ERP
Meetings & minutes
For the general assembly and the board: from the invitation to the approved minutes.
Invitations for the board and the general assembly, sent in the system, by email and WhatsApp.
A clear path: sign & stamp → export the invitation with an outgoing number → send.
Each invitee replies and signs from their phone with a personal link: attending, apologizing, or appointing a proxy.
Minutes are drafted automatically from attendance and resolutions, and signed by attendees.
Every resolution becomes a task with an owner and a due date, and you follow its execution.
Board meeting invitationOutgoing No. 26/46
Signed & stamped ✓Exported ✓Send
Stamped
Signatures7 / 9
Attending · 6Proxy 1 · Apology 1 · Not signed 1
Associations ERP
Tasks
All of the team's work in one place, and nothing gets lost.
An owner, participants, priority and due date for every task.
Statuses: new, in progress, awaiting approval, done.
Alerts to the owner before the due date, and to the manager when it's overdue.
Linked to meetings, projects and files.
My tasks4 tasks
Prepare the Q3 report
Awaiting approval
Renew the fundraising license
Overdue
Update the conflict of interest policy
In progress
Deliver food baskets to beneficiaries
Done
AlertToday
Task 2 days overdueOwner and their manager notified
Associations ERP
Projects
From the charter to the closure file, to international standards.
Phases with requirements (an output, a document, an approval) that only close once they're complete.
Project charter: objectives, scope, budget, risks and stakeholders.
KPIs on the logical framework, with earned value (SPI and CPI).
Project file and closure file in PDF and Word, structured on PMBOK and PRINCE2.
A backlog the team pulls its tasks from in the current phase.
Food baskets projectPMBOK · PRINCE2
Progress64%
SPI1.04
CPI0.97
Phases4
Associations ERP
HR & payroll
Contracts, attendance, leave and payroll with its entry.
Team board: each employee's status today, completion rate and leave balance.
Payroll: prepare → CFO review → approval → payment with its entry.
GOSI under both the old and new systems, with advances deducted automatically.
Employees see only their own data in "My work": their contract, payslips and attendance.
Attendance corrections by request with a reason, with every step in the audit log.
September payrollGOSI ✓
Prepared ✓Reviewed ✓ApprovePay
Project coordinator92% done · on time
8,450
Accountant78% done · 2 days leave
9,200
Social worker85% done · 20 min late
7,630
Associations ERP
Finance & statements
Full accounting on the unified chart of accounts for the non-profit sector.
Receipt and payment vouchers (restricted and unrestricted) with automatic entries.
Chart of accounts, manual entries and month locking.
Trial balance, financial position, activities and cash flows.
Year-end closing with its entry, and statements in PDF signed by the CFO, the executive director and the chair.
Statement of financial position2026
Current assets1,284,500
Non-current assets936,200
Restricted net assets642,180
Unrestricted net assets1,374,160
Trial balanceActivitiesCash flowsGeneral ledger
Associations ERP
E-invoicing
Integrated with ZATCA: Phase 2.
Tax and simplified invoices, with credit and debit notes.
Connect to Fatoora with your VAT number from inside the system.
The invoice file is PDF/A-3 with an embedded XML file.
Purchase invoices and the VAT return (boxes 1–16).
Tax invoiceZATCA
Invoice numberINV-26-0142
Before VAT11,000.00
15% VAT1,650.00
TotalSAR 12,650.00
ZATCA statusCLEARED
PDF/A-3 + XMLCredit noteVAT return
Associations ERP
Beneficiaries
A complete file for every beneficiary and their services.
Beneficiary details, attachments and status.
A record of every service they received.
Items issued to them from inventory are added to their record automatically.
Beneficiaries
Beneficiary detailsA record of every service they receivedItems issued to them from inventory are added to their record automatically
Associations ERP
Letters
Outgoing and incoming letters on your letterhead.
Outgoing letters numbered from the same register used by invitations and minutes.
Incoming letters get a serial number and are referred to an employee with a task.
Full formatting (font size, alignment and spacing) in PDF and Word.
The signatory signs from their own account.
Letters
Outgoing letters numbered from the same register used by invitations and minutesIncoming letters get a serial number and are referred to an employee with a taskFull formatting (font sizeThe signatory signs from their own account
Associations ERP
Inventory
Warehouses, items and movements.
Quantity, estimated value and alert level for every item.
Receiving, issuing, transfers between warehouses and stocktaking.
Issuing to a beneficiary is logged in their service record.
ItemsMain warehouse
3 items reached their alert levelMain warehouse
Associations ERP
Documents & association files
An organized archive that never forgets an expiry date.
Folders and files: images, PDF, Word and Excel.
Every document has an expiry date with an alert before it.
A renewal task is created automatically.
Documents & association files
Folders and filesEvery document has an expiry date with an alert before itA renewal task is created automatically
Associations ERP
Reports & governance
Reports built automatically from your data.
Aligned with the National Center's requirements and governance standards.
Governance self-assessment, where every gap becomes a task.
PDF & Excel export.
Reports & governance
Aligned with the National Center's requirements and governance standardsGovernance self-assessmentPDF & Excel export
Associations ERP
AI assistant
It drafts with you, and you review and approve.
Write letters and improve their wording.
Agenda, deliberations and resolutions.
Masks names and numbers before anything is sent.
Off by default, and enabled by the board chair or the executive director.
AI assistantMasks names before sending
Improve wording: approving the program budget
SuggestionThe board approved the program budget for fiscal year 2026 and authorized the executive director to take the necessary steps to implement it.
AcceptEditDismiss
Companies ERP
Finance & invoicing
Commercial chart of accounts, income statements and ZATCA-integrated invoices.
A commercial chart of accounts with inventory and zakat.
Income statement, equity and financial position.
Sales and purchase invoices integrated with ZATCA, plus the VAT return.
Tax invoiceZATCA
Invoice numberINV-26-0142
Before VAT11,000.00
15% VAT1,650.00
TotalSAR 12,650.00
ZATCA statusCLEARED
PDF/A-3 + XMLCredit noteVAT return
Companies ERP
Human resources
The same power as the associations system, for your team.
Attendance, leave, contracts and payroll with GOSI.
A team board with each employee's completion rate.
The staff we provide for you are added here.
September payrollGOSI ✓
Prepared ✓Reviewed ✓ApprovePay
Project coordinator92% done · on time
8,450
Accountant78% done · 2 days leave
9,200
Social worker85% done · 20 min late
7,630
Companies ERP
Projects & tasks
Project budget straight from the accounts.
Payment vouchers and supplier invoices are linked to a project and a line of its budget.
The "Expenses" tab compares each budget line with its spending.
Phases, teams, tasks and alerts.
Food baskets projectPMBOK · PRINCE2
Progress64%
SPI1.04
CPI0.97
Phases4
Companies ERP
Inventory
Items, warehouses and vouchers.
Movements by voucher with a storekeeper.
An alert level for every item.
ItemsMain warehouse
3 items reached their alert levelMain warehouse
Companies ERP
Letters
Outgoing and incoming letters on the company letterhead.
An outgoing register with a number for each letter in the year.
PDF & Word, signed by the signatory.
Letters
An outgoing register with a number for each letter in the yearPDF & Word
Companies ERP
Company website
Your projects appear on it automatically.
Two templates: "Taqa" and "Blueprint", on desktop and mobile.
A project appears as soon as it starts, with its timeline, progress and photos.
Quote requests reach your dashboard.
Company website
Two templatesA project appears as soon as it startsQuote requests reach your dashboard
Contracting
Project materials
Client materials in custody, with a balance for every item.
Bill of quantities, typed in or imported from Excel.
A balance for every item: required, received, issued, on hand, shortage.
Every movement has a voucher signed by the storekeeper (and the recipient when issuing).
Any shortage the company supplies opens a compensation claim.
Project materials balanceBOQ
Item
Required
Received
Issued
On hand
Shortage
Cable 4×240
1,200
900
760
140
-300
Transformer 500 kVA
6
6
4
2
0
Smart meters
320
280
250
30
-40
Receipt voucher 26/7Issue to a phaseCompensation claim
Contracting
Phase inspections
Safety and quality before any phase is closed.
A safety engineer and a quality engineer upload their notes and evidence.
The project manager accepts or returns it with a reason.
A phase only closes once both inspections are accepted.
Receipt voucher 26/7Issue to a phaseCompensation claim
WEBSITES
A website for every association and company… filled from the system
We set up the website and connect the domain; the content (projects, news, governance) comes from the system, and visitor requests reach your dashboard.
NightFormal, on a dark background
DayLight and easy
ArenaFor gaming associations, in neon brand colors
GroveFor environmental: a desert that turns green with the rain
DarFor housing: a neighborhood whose homes light up
NotebookFor education: a notebook and a chalkboard
TaqaFor companies: their projects appear automatically
BlueprintFor contracting, in a blueprint style
05 / MANPOWER
Ready talent, and you follow them in the system
From request to start date, we do the work for you: we source, screen and interview, while you follow every stage. Whoever is hired is added to HR in your system, so you see their attendance, performance and salary.
01We understand your needsRole, skills, duration and contract type.
02We sourceFrom our network and candidate database.
03We screen & assessWe review experience, interview and test.
04Shortlisting & hiringWe shortlist the best fit and you interview them yourself.
05We follow up with youThey start and are registered in your system, and we track their performance.
New requests3
Digital marketing officer#R-218
Full time · Riyadh
One month
Executive secretary#R-219
Full time · Jeddah
Urgent
Screening12
Graphic designer#C-104
4 years' experience
National talentPortfolio
Accountant#C-097
6 years' experience · SOCPA
National talent
Interviews4
Project manager#C-088
8 years' experience · PMP
Interview on Sunday
HR specialist#C-091
5 years' experience
Interview on Monday
Hired2
Accountant#C-071
Started 1 October
In the system ✓
Project coordinator#C-063
Started 15 September
In the system ✓
MODEL 01
Staffing
Qualified employees who work for you on flexible contracts, based on the project duration or your needs.
Get started fast
Replacement when needed
We handle your hiring
MODEL 02
Recruitment & hiring
We search, screen and interview, and you hire the right candidate directly on your payroll.
National talent
Assessment before shortlisting
You choose
MODEL 03
A team under your umbrella
For associations: a complete team employed officially by your organization.
Project manager & accountant
Designer & marketing
Secretary
Project managerAccountantGraphic designerDigital marketingExecutive secretarialHuman resourcesProject coordinatorCustomer serviceand any specialty you need
Their attendance, payroll and performance in front of youEvery staff member we provide is registered in your system: attendance, leave, task completion rate, and payroll with GOSI.
Looking for a job?Join our talent pool: tell us your specialty and experience, and we'll contact you as soon as a suitable opportunity comes up.
Contact us as a job seeker
HR structure design
Effective organizational structures and policies aligned with global best practices.
Training & development programs
Tailored programs that raise employees' efficiency and their leadership and technical skills.
Talent acquisition
We hire the best national talent through a wide network and technology tools.
06 / NONPROFIT
Support services for the non-profit sector
If you want someone to run the heavy files for you, our team handles them professionally and hands you the result.
Governance & compliance
Internal bylaws, documenting board resolutions, and governance reports.
Licensing and license management
Commercial registration, national address, fundraising licenses and contracts.
Financial accounting
Journal entries, financial statements and external audit.
Project management
Planning, execution and periodic reports through to closure.
Design & visual identity
Identity, posts, reports and presentations.
Our model for the non-profit sector: a team under your umbrella
Specialists who work as official employees of your association directly, so their loyalty is to your organization and its goals.
Project manager
Accountant
Designer
Marketing & social media
Secretarial
07 / INTEGRATIONS
Connected to the tools you use
The system talks to the authorities and tools you use every day, so you never move data by hand.
ZATCA: Invoices are submitted and cleared automatically, and pending ones are retried every 10 minutes.
Banks: A payroll file ready to upload to your bank.
Email & WhatsApp: Invitations and minutes go out from your organization's email, with ready-made WhatsApp messages.
Excel, PDF & Word: Import members, quantities and contract items, and export every report.
ZATCAFATOORA API
BanksPAYROLL FILE
Your emailSMTP
WhatsAppWA.ME
ExcelIMPORT · EXPORT
PDF & WordDOCS
SECURITY
Your data is yours… and protected
RESIDENCY
Your data stays in Saudi Arabia
Our servers are in Riyadh, and no copy of your data ever leaves the Kingdom.
ACCESS
We only enter with your permission
Even our team can't see your data without a temporary permission from you, which you can end at any time.
AUDIT LOG
Full audit log
Who changed what and when, for every action in the system.
BACKUP
Daily backups
Plus a database copy before every update.
ENCRYPTED
Secrets encrypted
Integration keys and email passwords are stored encrypted.
Applications closed
Digital Transformation Grant for associations
The complete association management system, set up for your association with training, and bNOVA covers 90% of its cost.
System value20,000 SAR
Covered by the grant 90%10%
Covered by bNOVA 18,000Paid by your association 2,000
Since its launch in 2014, bNOVA has been empowering national talent and supporting the growth of organizations across the Kingdom.
+13Regions across the Kingdom
+500Partner
+10KJob seeker
+5KTrainees benefited
08 / FAQ
Frequently asked questions
Where is our data stored?
On servers in Riyadh, and no copy of your data leaves the Kingdom — not even backups.
Is the system integrated with ZATCA?
Yes. E-invoicing is integrated with the Fatoora platform (Phase 2), and each organization connects with its own VAT number from inside the system.
Can the bNOVA team see our data?
No — only with a temporary permission from the board chair or the executive director (or the company manager), which you can end at any time, and every step is logged.
Does it work on mobile?
Yes. It's fully Arabic and can be installed as an app on phones and computers.
How do we get started?
Register your association or company on the website, and you'll get an email once we activate the account. Or book a demo and we'll set it up with you.
We have data in Excel — can we move it?
Yes. Members, bills of quantities and contract items are imported from Excel using a ready template.
What's the difference between staffing and a team under your umbrella?
Staffing: employees we provide on flexible contracts. A team under your umbrella: a complete team for associations, employed officially by the association.
Who can apply for the Digital Transformation Grant?
Emerging, micro and small associations, during the application window shown on the grant page.
09 / CONTACT
Let's get started
Tell us what you need. Your message goes straight to our team, and we'll get back to you within two business days.